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Sample build · Finance

Invoice intake pipeline for a finance team

How we'd automate vendor invoice data entry: from the inbox to the accounting system, with validation and a review queue.

Sample build · illustrativeFinance & insurance
invoice_intake_pipeline
sample
  1. inbox.new invoice_0412.pdf
  2. validate(gst, total) → ok
  3. Posted to accounting

The problem

Vendor invoices arrive as PDFs and photos by email and WhatsApp, and the accounts team re-types every field, which gets worse at month-end.

How we'd build it

  • Watch the invoices inbox and a WhatsApp number for new documents
  • Extract vendor, GSTIN, line items, tax and totals with a multimodal model
  • Validate totals, tax and duplicates against business rules
  • Post clean invoices automatically and send low-confidence ones to a review screen

How we'd measure it

Sample architecture. Success would be measured on extraction accuracy on real invoices and time saved per invoice during a pilot.

More work

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